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What are Posters in the Virtual Venue

Poster Objects:

Posters are interactive objects on the Virtual Chair platform. When coming close to a poster it will glow, indicating that you can interact with its content. When you are in the virtual venue and on the poster carpet, Pressing your X keyboard opens up the poster in a pdf viewer where you can see it in full size and can also zoom in and out.

Conversation Carpets:

The rug around the poster also offers a private conversation space. You can see and talk to anyone who is also on the rug. This allows authors for example to answer questions about their poster to people coming by to read it.

How to Upload a PDF into a Poster

  1. You will receive an email from

  2. In the email, there will be a link to upload your submission. Click it and it will open the submission page.

  3. In the submission page you are able to upload your PDF file

  4. Make sure your PDF meets the requirements below:

    • Must be in PDF file format​

    • 1 page only, Max 2MB

    • Horizontal/Landscape poster in a 16:9 or 4:3 ratio

    • Do not include any URLs or hyperlinks

  5. You will be able to see a preview of your poster next to the submission area

  6. You are able to return to this link anytime before the submission due date to update or change your PDF file

website submission page.png

How do Poster Sessions Generally Work?

During a poster session we will display several posters in one room.

Use the zoom feature in your settings (located on the left menu bar) or disabled 'smart zoom' and use ctrl/cmmd and ‘+/-’ to zoom in and out of a venue and get a better overview over a poster room.

To find your poster location in the venue, approach a directory sign and press X on your keyboard. The directory contains a list of posters, their location and the authors. Sometimes you will see hyperlinks attached to a poster so you can quickly view them before talking with the author.

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