A lot goes into preparing and running a virtual conference. Virtual Chair will work with organizing committees to identify the right conference format and build the virtual program, build the virtual venue, and run the virtual conference.
Virtual Chair will build the conference venue on the Gather.town platform, integrating program elements in a virtual space conducive to participant interaction. We work with artists in order to create the look and feel of the venue to meet a range of aesthetics.
Virtual Chair will coordinate with conference organizers and participants to identify a schedule for the main conference. We will help you make sure this programming takes advantage of the many opportunities afforded by the virtual format.
Whether your talks will be pre-recorded or live, Virtual Chair will help you with your presentations.
For pre-recorded talks, Virtual Chair offers pre-recording sessions with speakers to ensure high-quality recordings. We will edit speaker videos (pre-recorded with us or uploaded separately) to ensure quality of recording and professional transitions between presentations. These pre-recording sessions can be a scheduled part of the conference program and open to a live audience of conference attendees with Q/A and coffee discussion.
For live talks, Virtual Chair offers video editing services so you can provide high quality recordings to your community.
Virtual Chair will create a virtual poster room and hang virtual posters in the right place at the right time. Virtual poster sessions can be accompanied by a compilation of lightning talks. Virtual Chair will facilitate the collection of the required media from presenters.
Virtual Coffee Breaks
Virtual Chair will create a space for coffee breaks that can accommodate a range of virtual collaboration opportunities, networking events, and social activities.
Virtual Chair will be on-hand during the conference to help participants make the most of the virtual conference experience.