Let us handle recording, storing and transferring zoom files:

If you book our AV team to record your live talks for later use, we offer to set up these Zoom meetings and webinars from our Virtual Chair account. A virtual staff member will handle recording, storing and transferring your zoom recordings.

If you have no need for our AV team to record your sessions, we recommend you set up your own Zoom meeting or webinar and provide us with the link. In that case, you will be the host of the meeting and have full control over the sessions on Zoom.

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Or, host your own Zoom sessions using your Zoom account:

Make sure your Zoom account is capable of facilitating the session you are planning. (For example: a free Zoom account has time limits on meetings, if you purchase a webinar plan, make sure it is for the amount or participants you are expecting. If you plan on hosting parallel webinars, you will have to purchase multiple accounts).
 

The following steps will ensure it’s compatible with our platform:

 

1. Log into Zoom 

2. Select Meeting

a) Click on “Schedule a Meeting”
b) Topic is the Event/Session/Workshop Title
c) Select “No Set Time” 
d) Select recurring
e) Select Passcode
f) Deselect Waiting Room
d) Select “allow join before host” 

 

Send us the URL of your meeting(s) that have the password included. These URLs should be a bit longer than usual and include ‘pwd’ in them.